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Responses & Analytics

Responses & Analytics

View, analyze, and manage all form submissions from within Rowform. The Results panel has three tabs: Submissions, Summary, and Analytics.

Accessing Results

  1. Open your form in the Builder.
  2. Click the Results tab to see all responses.

Submissions Tab

Responses are displayed in a table format:

  • Columns are generated dynamically from your form’s questions, with an icon indicating each question type.
  • Each row represents one submission.
  • Matrix questions expand into one column per row label.
  • File uploads and signatures display with preview thumbnails and download links.
  • If your form uses variables (score, price, or custom), the final computed values are stored alongside each submission and included in CSV exports.

Date Range Filtering

Filter responses by time period:

  • Last 7 days
  • Last 30 days
  • Last 90 days
  • All time

Partial Responses (Pro)

Toggle Show Partials to view incomplete submissions — form sessions that were started but not finished. This helps you understand where respondents drop off.

Bulk Selection & Deletion

  1. Use the checkboxes in the first column to select individual responses, or click the header checkbox to select all.
  2. Once responses are selected, a Delete button appears in the header.
  3. Click Delete and confirm in the modal to permanently remove the selected responses.

Warning: Deleted responses cannot be recovered.

If Refill Link is enabled in your form’s Settings > General, each submission’s detail view includes a copy refill link button. This generates a unique URL that reopens the form with the respondent’s previous answers pre-filled.

  • Works for both complete and partial responses.
  • Resubmitting via a refill link from a complete response updates the original submission in place.
  • Resubmitting via a refill link from a partial response creates a new complete submission and marks the partial as converted.
  • The refill link button is disabled (with a tooltip) when the Refill Link setting is turned off for the form.

Exporting

Click Export CSV to download all responses as a CSV file. See Exporting Data for more details.

Summary Tab

The Summary tab gives you a visual, question-by-question breakdown of all responses.

Question Breakdown

Each question in your form is shown as a card with:

  • The question label and type icon.
  • A bar chart showing the distribution of answers.
  • The total number of responses for that question.

This makes it easy to spot patterns at a glance — for example, which option was most popular in a multiple choice question, or how ratings are distributed.

NPS questions display a dedicated gauge showing:

  • The calculated Net Promoter Score (% Promoters minus % Detractors).
  • A color-coded bar split into Detractors (0–6, red), Passives (7–8, amber), and Promoters (9–10, green).
  • A legend with counts and percentages for each category.

Sharing a Summary

You can generate a public summary link to share your form’s results with anyone — even people without a Rowform account.

  1. In the Summary tab, click the Share Summary toggle to enable sharing.
  2. A unique link is generated. Click Copy Link to copy it.
  3. Anyone with the link can view the summary breakdown (read-only). They cannot see individual responses or edit anything.

To disable sharing, toggle it off. The link will stop working immediately.

Tip: Use summary sharing for stakeholder reports, team updates, or public transparency on survey results.

Analytics Tab (Pro)

The Analytics tab provides time-series trend data for your form’s performance.

Metrics

Track five key metrics over time:

  • Views — How many times the form was loaded.
  • Starts — How many respondents began filling out the form.
  • Submissions — Completed form submissions.
  • Completion Rate — The percentage of starts that resulted in a submission.
  • Completion Time — Average time taken to complete the form.

Trend Chart

Select a metric to see its trend visualized as an area chart. Choose a time range:

  • Last 7 days
  • Last 30 days
  • Last 90 days

Drop-off Analysis

See where respondents abandon your form by viewing the drop-off funnel, which shows how many respondents reached each question.

Bot Protection

All form submissions are automatically verified by Cloudflare Turnstile before being recorded. Spam and bot submissions are blocked server-side, so your response data stays clean without any action on your part.

Tips

  • Use the Summary tab for quick insights and stakeholder-ready breakdowns.
  • Use the Analytics tab to track form performance over time and identify trends.
  • Check completion rates regularly — a low rate may indicate your form is too long or confusing.
  • Use date range filters to focus on recent trends.
  • Export your data for deeper analysis using the CSV export feature.
  • Share your summary publicly when you want to communicate results to a wider audience.
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